Assessment Moderation Form

Purpose and scope

This Assessment Moderation Form is a template for use by theological institutions to document the moderation of assessed work. It is intended for internal quality assurance, to confirm that assessment tasks, marking, and feedback are fair, consistent, and aligned to published learning outcomes.

Use this form for end-of-unit moderation, sampling of marked work, pre-release moderation of examination papers or assessment briefs, and post-marking review where disputes or anomalies arise.

How to use this form

1. Moderator identity: record the moderator name, role and date of moderation.
2. Assessment details: programme, unit/module code, assessment task, submission date and cohort size.
3. Sampling: document the sample strategy (random, stratified, or targeted), sample size and rationale.
4. Findings: note alignment with marking criteria, consistency of grade boundaries, quality of feedback, and any mitigating or academic integrity issues observed.
5. Actions: record required actions (mark adjustment, re-mark, rubric clarification, assessment redesign), responsible staff and deadlines.
6. Sign-off: include signatures (or digital confirmation) of moderator and original marker and date of closure.

Minimum fields to include on the form

• Institution and programme name
• Module/unit title and code
• Assessment title and brief instructions
• Date of moderation and moderator role
• Sample method and sample identifiers (student numbers anonymised where required)
• Summary of moderation findings
• Recommended actions and timescales
• Confirmation of completion

Good-practice notes

• Moderation should be independent of the original marker where practicable and recorded in writing.
• Maintain anonymised records where local data-protection rules require confidentiality.
• Use moderation outcomes to inform staff development and improve marking rubrics and assessment design.
• Retain moderation records as part of the institution's internal audit trail.

Legal and regulatory considerations

Institutions must ensure moderation processes meet applicable legal, regulatory and awarding requirements in their jurisdiction. ITAA is not a government body and does not replace statutory obligations.

Locked ITAA statements that apply: "ITAA is a private theological accreditation agency." "ITAA is not a governmental accreditation authority." "ITAA accreditation never overrides local law." "Institutions remain solely responsible for compliance with all applicable national, state or provincial, regional, and local laws." "ITAA does not grant statutory degree-awarding powers." "Accreditation status does not replace governmental recognition where required." "Institutional rankings measure the maturity of systems and governance, not the value of a ministry, spiritual calling, ministry effectiveness, or God’s favour."

Record retention and audit

Keep completed forms according to the institution's records-retention policy and any local statutory requirements. Moderation records form evidence for internal audits, external review visits and any accreditation reviews.

Template download and version control

Use the downloadable canonical template and update the form header with version number and effective date each time the form or process changes. Where ITAA accreditation requires submission of moderation policies or samples, provide the current version as requested through the ITAA process.